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Practice & Guest Service Assistant

Corporate & Administration — Grand Duchy of Luxembourg
Job reference: FL 123
Job Location: Grand Duchy of Luxembourg
Discipline: Corporate & Administration Legal
Job Type: Full time
Posted: 4 day(s) ago
Salary benefits:
Bonus

Introduction

Join a Prestigious International Law Firm

Step into a dynamic and professional environment at a leading international law firm serving corporate, financial, and governmental clients worldwide. You will become part of a collaborative and multicultural team, where high standards, excellence, and client-focused service are at the core of everything we do. In this role, you will gain exposure to complex legal operations and develop your skills in a supportive and well-organized office setting.

Responsibilities

Responsibilities & Key Tasks

  • Administrative support for lawyers: Manage document production, filing, billing, expense processing, and electronic time recording. This hands-on work ensures that legal teams operate efficiently, while allowing you to strengthen your organisational and legal administrative skills on diverse matters.
  • Diary and meeting management: Coordinate calendars, schedule meetings, and organise travel arrangements. Acting as the organisational hub gives you a broad overview of workflow management and allows you to anticipate and facilitate key team priorities.
  • Reception and guest services: Provide a professional and welcoming experience for clients and visitors, manage access control, and assist with conference room and audio/visual setup. Rotational responsibilities in reception allow you to develop interpersonal skills and represent the firm's professionalism in a client-facing role.
  • Event coordination and ad hoc projects: Support internal and external events, arrange catering, and assist with office projects. This variety ensures a dynamic workday and provides opportunities to make a tangible impact across teams.

Profile

Profile & Skills

  • Bachelor's degree or equivalent.
  • Relevant experience in legal or corporate administrative support.
  • Fluency in French and English; additional languages are a plus.
  • Excellent organisational skills, attention to detail, and ability to multitask across priorities.
  • Strong communication skills and a professional, client-oriented approach.
  • Flexible, proactive, and able to work independently or collaboratively within a team.

Job Offer

What the Firm Offers

  • Competitive salary and benefits, reflecting your contribution and performance.
  • Exposure to international legal teams, providing insight into complex matters and opportunities to develop your expertise.
  • Collaborative and supportive culture, combining the prestige of an international firm with the accessibility of a close-knit office.
  • Variety and responsibility: The role blends administrative support with rotational reception duties, keeping work dynamic and impactful.
  • Professional development: Training, internal knowledge-sharing, and close interaction with legal professionals enhance your career growth and skill set.

Apply now at apply @ austinbright.com or call 20 30 14 67.
More opportunities available on www.austinbright.com.

At Austin Bright, we specialise in recruiting legal and financial talent with a personalised, multilingual, and strictly confidential approach.

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